totaljobs.com

All aspects of day to day office management - filing (hard copy and electronic), professional insurance and membership due diligence, liaison with landlords, bills, utilities, etc.

To act as personal assistant to the two principal directors – diary management, expenses and correspondence

General administrative + management support to rest of office team

Excellent written and verbal communication skills - communicate with senior managers and staff, taking of effective and accurate minutes, creates agendas and general correspondence.

Strong people management skills - the ability to motivate, train, direct and recruit staff.

Preparation of presentation material (brochures, mood boards, etc)

Good contract administration abilities - You will demonstrate budget management, Service agreements for office machines, telephone system, IT systems, vendor negotiations and record of office overhead.

Advanced PC skills including Adobe Creative Suite, Microsoft Office Suite, Outlook, Network Server Maintenance & direct IT coordination and support.

Travel Management – Reservations, Itineraries, Frequent Flyer programmes, ground transportation, on-line check-in, and presentation packing within airline restrictions.

Ad hoc duties for client properties at key times throughout the year.