PA to the Managing Director (Chelmsford)
- Location:
- Chelmsford jobs
,
Essex jobs
- Salary:
- Up to £27,000
- Company:
- Carter Murray
- Job type:
- Permanent jobs
- Date posted:
- 30/10/2009 17:52
- Job id:
- 45810780
- Contact:
- James Atkinson
- Ref:
- Totaljobs/PA/MD-Pro p
My client, a property company based in Chelmsford, are currently seeking a superstar PA to provide full 1:1 support to their Managing Director.
The hours are 8.30am to 5.30pm and you will be required to work late when there are projects or last minute deadlines that pop up.
Duties:
·Extensive diary management.
·The production of PowerPoint presentations.
·Compilation and typing of minutes, agendas, correspondence, etc – including both copy and audio typing.
·Organise meetings and ensure availability of appropriate information/equipment, refreshments, board packs etc.
·Management of all travel arrangements and itineraries.
·Presentation of data, reports and programs
·Field incoming telephone calls and queries.
·Process incoming correspondence and information, directing to team members as appropriate.
·Collate expenses, time sheets, invoices and bills.
·Filing.
·Ensure supply of office equipment.
·Organise and carry out filing and archiving of correspondence/information.
Skills:
·Demonstrable prior experience in a similar high profile, highly demanding role, ideally in a relevant property sector organisation.
·Proven experience of managing complex schedules and conflicting priorities in terms of diary management, travel itineraries, etc.
·Proven track record in communicating effectively and developing strong professional relationships with senior executives, both internally and externally.
·Exceptionally technology literate, possessing well developed practical knowledge of all MS Office applications and, specifically, Advanced Word, Intermediate Excel and Advanced PowerPoint skills.
Competencies:
·Outstanding organisational skills with the ability to manage multiple tasks and prioritise an often highly conflicting workload.
·Highly proactive and responsive with the ability to work within very exacting deadlines.
·Exceptional communication and interpersonal skills with the ability to interact at all levels.
·Highly resourceful in approach with the ability to innovate original approaches/methods where appropriate.
·Possessing exceptional levels of initiative and drive, anticipating opportunities/potential difficulties and seeking to exploit/solve these without disruption.
·Able to combine the demands of working solo whilst being a strong team player, maintaining close working relationships with other colleagues to assist in the facilitation of projects.
·Able to demonstrate pride in their work and a commitment to consistently delivering the very highest standards in terms of quality and accuracy.
·Exceptional time management skills and levels of punctuality and reliability consistent with operating at this level.
