Personal Assistant / PA - 6 months (Maternity Cover)
- Location:
- Uxbridge jobs
,
Middlesex jobs
- Salary:
- £26,000 - £27,000pa
- Company:
- Xerox
- Job type:
- Contract jobs
- Date posted:
- 22/11/2009 18:03
- Job id:
- 45880660
- Contact:
- Martin Cole
- Ref:
- Totaljobs/4105
Job Purpose
To provide full administration support to Senior Managers and their teams with Developing Markets Organsiation (DMO). This will involve liaison at a Senior level across nine DMO regions.
Key Accountabilities
- Manage diaries to ensure priorities are met and effective use of time.
- Organise papers and reports, initiating additional research as required, to ensure that all the relevant background information is at hand.
- Represent VP’s office and be fully conversant with the activities of the organisation in order to liaise effectively with Senior Executives worldwide and external contacts on behalf of the VP and immediate team.
- Manage complex travel and accommodation arrangements, and produce itineraries, which maximise the time of the team.
- To co-ordinate logistics and help prepare slides for Review meetings with the DMO Senior Management team as needed.
- Create and maintain effective follow up systems and ensure timely response on action items.
Type and distribute general correspondence, and provide quality reports, slide, forms and minutes. - Raise purchase orders and ensure timely payment in line with Company policy.
- Produce expense reports and pre-trip approvals on EPAY.
Candidate Requirements
- Executive Secretarial experience at Senior Executive Level
- Customer focussed & can be counted on to deliver to commitments
- Professional telephone manner.
- Good listening, questioning and negotiation skills.
- Good organisation and forward planning skills.
- Able to handle conflict situations.
- Ability to interact in a confident manner with Corporate Officers, VP's and all levels.
- Good Powerpoint, excel, word, outlook skills.
- Awareness of travel booking and automated expense systems, knowledge of Visa processes would be advantageous
