As a provider of multi-disciplined technical services to the built environment,Atkins is committed to design excellence in the delivery of first class solutions which combine, innovation, imagination and best practice.
We currently require a Project Secretary to actively support the management of projects, key clients, and a wide variety of other business initiatives, as part of our team based in Kuwait.
He/She will be working on a selection of our exciting design projects that currently include residential, commercial, hospitality and education projects for clients and major developers. He/She will also be responsible for the delivery of major projects from insertion through to the commencement of the construction phase.
Requirements
Technical CompetenciesEssential Minimum of 3-5 years experience in the secretarial field Excellent communication skills in written and spoken English Excellent knowledge of Microsoft office software Desirable Preferably Degree qualified Experience in consultancy/construction firm advantageous Knowledge of project processes desirable Behavioural CompetenciesEssential Ability to liaise with a wide variety of staff and clients at all levels essential Able to act on own initiative and operate in a proactive way
Responsibilities
Secretarial assistance to the overall management of Atkins projects Non-technical coordination with the project team, Client and sub-consultants Provide support to Project Managers in the preparation and compilation of various project documents such as design, tender and technical documents/reports Responsible for project document control: establish and maintain the project filing in accordance with the Quality Management System Organise and follow-up timely project document deliveries Typing and handling of various project communications Create and maintain outgoing document & correspondence register Create and maintain project network directory Handle project queries/communication in the absence of project team Preparation and the distribution of controlled project documents such as Project Quality Procedures/Change control forms Preparing project specifications Assist the Project Managers with the preparation and issuing of tenders and tender bulletins Provide support to Project Managers during project audits Coordinate tender submissions and prepare documentation for tender opening meetings Assist in preparing tender analysis reports and recommendation to the Client
Salary and Benefits
A competitive salary for the right candidate Accommodation allowance Transportation allowance 30 calendar days annual leave Medical and life insurance cover Company gratuity scheme Discretionary bonus scheme Annual flight allowance to point of origin Training Atkins develops individuals through a portfolio of training and development courses designed to help you make the best of your abilities and talents.
