Receptionist/ Switchboard
- Location:
-
Croydon (CR0) jobs
- Salary:
- Competitive Salary
- Company:
- Parabis Resourcing ltd
- Job type:
- Permanent jobs
- Date posted:
- 06/11/2009 15:39
- Job id:
- 45880357
- Contact:
- Parabis Resourcing Ltd Parabis Resourcing Ltd
- Ref:
- Totaljobs/PARRE479
An exciting opportunity has arisen to work on a busy reception/ switchboard for a large legal firm based in Croydon.
MAIN OBJECTIVE
To provide efficient and friendly receptionist support to the Clients and staff of the Firm.
MAIN TASKS
Answering Aspire switchboard, transferring calls and taking messages if necessary
Maintaining a tidy reception area
Booking meeting rooms and ensuring they are well kept
Greeting of clients and making them drinks
Ordering lunches and ensuring their arrival
Maintenance of telephone lists, staff attendance record and floor plans
Maintenance of voicemail system
Collection and distribution of urgent faxes, ensuring they are filled with enough paper
Booking and amending of conference calls
Check Internet for information as requested by staff
Search database for details of expert witnesses as requested by staff
Keep record of mobile phones and suitcases booked out
Keep record of photocopying sent out
Book and keep record of couriers and cabs booked
Assist with general administration and postal duties
Helping the Facilities team with Archiving
Keeping reception/boardrooms/kitchen areas tidy inc emptying dishwasher
EDUCATION AND EXPERIENCE:
Experience of running a busy Reception and Switchboard
Experience of working within an office environment desirable
Educated to GCSE level
GCSE/O levels English and Maths
SKILLS/ABILITIES
Ability to work as a member of a team
Ability to communicate - discretion in dealing with clients personal matters.
Ability to work under pressure, attention to detail important.
Good interpersonal skills
Must be able to use own initiative and prioritise.
Good sense of humour is essential
Good all-round physical fitness
HOURS OF WORKMonday to Friday, 09:00 am to 5:00pm (Variable to provide adequate cover), with an hour for lunch.
